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Keeping the State Dose Register of Exposed Workers

The State Dose Register of Exposed Workers (thereinafter Dose Register) was established according to the Government Statute for Establishment of the State Dose Register of Exposed Workers, 26.01.1999.

Keeping the Dose Register is based on Regulation of the Government No 244 of 8 July 2004: Statutes for Maintenance of the State Dose Register of Exposed Workers.

The responsible controller is the Ministry of the Environment and the authorized processor is the Environmental Board.

Dose Register is kept on one-dimensional level database on paper and digitally and the data processing is both automated and manual.

Data in Dose Register shall be preserved during the entire time the exposed worker is engaged in radiation practices. The data concerning a person shall be preserved until the time that person attains or would have attained 75 years of age, but not for a shorter period than thirty years after the person is no longer engaged in radiation practices.

The data included into Dose Register are with limited access.

Only the database administrator has full access. Access to the Dose Register is justified for the responsible TLD specialists and is protected by passwords.

The following persons shall have access to the results of the personal monitoring of exposed workers:
1) an exposed worker himself/herself regarding to data concerning his/her person;
2) a specialist providing occupational health services to an exposed worker;
3) the holder of radiation practice license regarding to information concerning the exposed workers employed thereby;
4) persons carrying out radiation safety inspection;
5) persons engaged in the research of radiation and its effects.

Personal doses input into State Dose Register
According to the Radiation Act §30 (11) the license holder is responsible for personal dose monitoring data submission to the State Dose Register.

If the holder of a radiation practice license has a signed contract with the Environmental Board, Radiation Safety Department, the TLD specialist, after measurement of personal dosemeters, enters personal doses of exposed workers into Dose Register.

If the holder of a radiation practice license has a contract with another recognised personal doses measurement laboratory, the holder of the license has to submit the data on personal doses of exposed workers to the Environmental Board, Radiation Safety Department for entering into Dose Register.

If an exposed worker has got an unjustifiably high radiation dose, the holder of a radiation practice license has to investigate the case, evaluate the dose value of exposed worker and submit argumented data to the Dose Register.

Application for the extract from the State Dose Register for Exposed Workers
To obtain the extract from Dose Register, exposed worker or his/her employer has to submit signed written application (.pdf (77.38 KB, PDF)) to the Environmental Board, Radiation Safety Department.

State Dose Register of Outside Workers
The separate part of the State Dose Register is the State Dose Register for Outside Workers, access to which is justified to TLD specialists of the Radiation Safety Department of Environmental Board.

The State Dose Register for Outside Workers is kept according to the Regulation of the Minister of the Environment „Requirements for the Results of Individual Monitoring of Outside Workers, and for Formalising Such Results, and for the Standard Format of the Dose Chart of Outside Workers“ 27.08.2004.

Outside Worker's Radiation Dose Card
is issued to Estonian worker exposed to ionizing radiation in controlled area outside Estonia.

Outside Worker's Radiation Dose Card is issued by Radiation Safety Department of Environmental Board upon receipt of a written request  (.pdf (64.58 KB, PDF))

Outside worker and issued for him/her Outside Worker's Radiation Dose Card are registered in State Dose Register of Outside Workers.

If the outside worker didn't start the work within 3 months after the issuance of the Outside Worker's Radiation Dose Card, this document has to be sent back to the Environmental Board, Radiation Safety Department.

After the outside worker has finished the work in controlled area abroad, the document shall be sent back to the Environmental Board, Radiation Safety Department, for entering personal monitoring data into Dose Register.


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